Form based audit System
**Le Series** offers a comprehensive forms-based audit system that is seamlessly built into the application. This built-in auditing feature operates independently of the database you use, ensuring that you receive consistent and secure results without being constrained by any specific database vendor’s audit rules or restrictions. This independence grants you the flexibility to choose or change your database systems without worrying about compatibility issues with your auditing process.
This powerful auditing feature is integrated system-wide, encompassing all aspects of the application. It spans across all forms, reports, modules, and packages, ensuring that every component within **Le Series** is subject to the same rigorous auditing standards. This means that no matter where changes occur within the system, they are captured and recorded meticulously.
When you generate a comprehensive audit report, it provides an extensive array of details related to the audited object. This includes both the previous and present values of the object, allowing you to see exactly what has changed. The report also specifies the form name where the change was made, helping you pinpoint the exact location within the application. Additionally, it records the action type—whether it was an insertion, deletion, or modification—along with a precise date and time stamp of when the change occurred.
To enhance security and accountability, the audit report includes the application user ID, identifying the individual within the application who made the change. It also records the Windows user account, adding a layer of system-level user identification. Furthermore, the audit captures the actual machine (computer) from which the object was accessed or modified, which is particularly useful in environments where users may access the application from multiple devices.
The auditing system goes a step further by providing insights into how any user change is propagated throughout the form. This means that it doesn’t just record the change itself but also shows how that change affects other related fields and calculations within the form. For example, by selecting the “display database field” option, you can view how a modification impacts internal fields such as calculated values. This visibility is crucial for understanding the ripple effects of changes and ensuring data integrity across your system.
**For instance**, suppose a user changes a line item’s price on a sales invoice. The form audit will capture this change and display not only the new and old prices but also other internal fields affected by this modification. These may include the updated total and net prices, any discounts applied, and recalculated taxes. By seeing these interconnected changes, you can verify that all calculations are updated correctly and identify any discrepancies quickly.
This level of detailed auditing is invaluable for businesses that require meticulous record-keeping and regulatory compliance. It ensures transparency in all transactions and modifications within the system. By having a clear audit trail, you can confidently demonstrate adherence to industry regulations, internal policies, and external audits.
Moreover, the forms-based audit feature aids in troubleshooting and resolving issues. If unexpected data anomalies occur, you can refer to the audit reports to trace back the changes and identify the root cause. This proactive approach to monitoring enhances the overall reliability and security of your data.
In summary, **Le Series**’s forms-based audit system offers a robust and flexible solution for tracking and managing changes within your application. Its independence from database vendor constraints, comprehensive detail capture, and insightful propagation analysis empower you to maintain high standards of data accuracy, security, and compliance across your entire organization.
Le Series offers a forms based audit that is built-in to the application and is independent of the database used, giving you consistent secure results and the freedom not to be constrained by a database vendor’s audit rules and restrictions. This feature is integrated system wide – across all forms, reports, modules and packages.
A comprehensive audit report will display details on the audited object (previous and present values), form name, action type, date/time stamp of the modification, application user id, windows user account as well as the actual machine in which the object was accessed.
The audit takes you a step further and provides insight on how any user change is propagated throughout the form. For example, by selecting the display database field option, you will be able to see how a modification will effect internal fields such as calculations. For example, if a user changes a line item’s price on a sales invoice, the form audit will display other internal fields that are affected by this change such as total and net price, discount, and tax.
